Community Use of District Facilities

Springfield Public Schools desires to be responsible stewards of district resources, including the facilities provided by the community. Our facilities are a community asset, and it is the administrative practice of the school district to make schools available for public use under responsible adult supervision.

Rental opportunities are available in adherence with district policies, and should not interrupt school programs or classes, not harm district fields, buildings, or budgets and maintain safe and secure environments for students, staff and the public.

In addition, the District is vested in supporting community activities of a civic or recreational nature that are deemed appropriate. Use of facilities for partisan, political or sectarian purposes may be granted with Superintendent or Board of Education approval.

The District reserves the right to grant or deny permission for use of district fields and/or buildings at its sole discretion. In most cases, use by local students will have priority over adult and/or organizational activities.

Recently, SPS converted our rental process for outside entities to an online platform. Below please find a link to the new system as well as helpful resources about utilizing district facilities. Please note, beginning January 1, 2020 the district adopted a new fee structure for outside rentals.

 

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Submit A Rental Request and View Calendar Availability

In summer 2023, the District moved to a new online facility request and rental system called Facilitron. Renters will be able to use Facilitron to access photos and descriptions, see real-time availability, get estimated quotes, and pay online.  If you need assistance setting up an account and/or submitting a facility-use request, you can contact Facilitron directly at support@faciltron.com or by calling them at 800-272-2962. Facilitron's online support page can be found at support.facilitron.com.

District policies governing facility use:

• Community Use of School Facilities KG-AR
• Use of Outdoor Facilities KGAA
• Public Conduct on District Property KGB
• Public Responsibility of Facility Usage KGE
• Prohibited Use, Possession, Distribution or Sale of Tobacco Products and Inhalant Delivery Systems KGC

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Insurance Requirements for Community Users

Springfield Public Schools requires insurance for use of its facilities by other than SSD19 staff and events.  Proof of insurance is required to register to use facilities in the Community Use section of the Building Rental User Profile. 

Applicants are required to provide proof of coverage for Commercial General Liability Insurance with limits of $2,000,000 each occurrence/$4,000,000 aggregate. Springfield School District #19 must be named as an additional insured on any policy. The insurance company must have an A. M. Best rating of A- or better. Coverage shall not be cancelled or reduced without thirty (30) day’s written notice to the district. The address on the certificates should be: Springfield Public Schools, 640 A St, Springfield, Oregon 97477.

Rental Use Contact Information:

ph: 541.744.6375
fax: 541.744.6374

Maintenance Center
1890 42nd Street
Springfield, OR 97477